Help: Integrating Teams, Zoom or Meet
How can I connect meeting software to the LearningStone calendar?To link Zoom, Teams or other meeting software to LearningStone, simply add an Event block to a course timeline and paste a meeting link in the body of the event. This will appear in the course timeline but also in the groupspace calendar and all the notifications making it easy for the participants to join the meeting. By setting up the meeting correctly you can re-use the same meeting for each session. |
Linking Microsoft Teams with LearningStoneYou can create a single meeting that is always available in Teams and link it to LearningStone. All you need to do is set it to all day and recurring and then paste the link in LearningStone and if needed invite other team members so that they can start it without you. Of course you can choose to create multiple meetings but make sure you do not confuse them. 1. Create a recurring meeting in Teams or Outlook: - Go to your Calendar. - Click “New Meeting” and add a title (e.g. Training room 1). - Set to All day (if you want to create a permanent meeting room). - Set the recurrence to daily. 2. Invite all trainers who should be able to start the meeting (optional). - In Microsoft Teams, anyone who is invited to a meeting can join and start it—even if the organizer hasn’t joined yet. - The trainers need to login to Outlook or Teams with a Microsoft account. 3. Copy the meeting link 4. Create an event block in a course timeline in LearningStone. - Paste the meeting link in the body. - Copy the whole block if you have more meetings. |
Linking Zoom meetings in LearningStoneZoom allows you to schedule repeated meetings where you can use the same meeting ID and settings each time. You can copy the link and paste it into an event-block in LearningStone. Note: Meeting IDs for recurring meetings expire in Zoom 365 days after the meeting was last started. For more information on scheduling meetings in general and all meeting settings, see Zoom: scheduling meetings. 1. Create a recurring meeting - Log in to www.zoom.us and go to Meetings. - Click on "Schedule a Meeting". - Select "Recurring meeting". - Set the recurrence to "Daily", Repeat every: 1 day and "No end time" . 2. Add all trainers with a Zoom account as "Alternative host" (optional). - Add their e-mail addresses under Options > Alternate hosts. 3. Copy the Zoom invitation link. 4. Create an Appointment block in the LearningStone course timeline. - Enter title, time and address. - Paste the link in the body of the course timeline block. - Copy the whole block if you have more meetings. |
Linking Google Meet to LearningStoneYou can create a single meeting that is always available in Google Meet and link it to LearningStone. All you need to do is set it to all day and recurring and then paste the link in an event blok in LearningStone. If you need to, you can add co-hosts. Of course you can choose to create multiple meetings but make sure you do not confuse them. 1. Create a recurring event in Google Meet: - Open Google Calendar and create a new event (e.g Trainingroom 1) - Set the event to repeat (all day, daily) to create a permanent link. - Add Google Meet video conferencing to generate the link. 2. Add co-hosts (optional): - If you want multiple people to have host controls, you can add co-hosts. - - First add a guest and save the event. - Choose the settings-icon in the event details and turn “Host control” on. - Then go to Guests in the options dialog and add co-hosts. 3. Copy the meeting link (http://meet.google.com….) 4. Create an event block in a course timeline in LearningStone. - Fill in title, time, address, description etc. - Paste the meeting link in the body. - Copy the whole block if you have more meetings. |