Help: Forms, Surveys, Tests, and Quizzes

Where can I find forms, surveys, and auto grading tests?

Forms, survey, quizzes and tests are stored under Settings > Forms in a groupspace. You can copy forms from one groupspace to another (you need to be a manager of both groupspaces). Forms can be connected to a course timeline.


Do you have some examples?

You’ll find some examples that you can play around with in the test groupspace that was added when you started a workspace. Go to Setting > Forms > Copy and choose “Examples”. You’ll find most examples in the “English” folder.

 
Have a quick look at our examples right now! These are the forms as a user would see them.

Open in new window:

1: A survey containing examples of the question types

2: A simple evaluation

3: A survey with jumps and branches (See explanation below)

4: An evaluation survey based on Netpromoter

5: Signup for a course

6: Intake form

7: Self-grading test or quiz

8. Log book for Learning Goals

Log in and go to Settings > Forms to see how the editor works.

How do I add questions?

Create a form and then click on “Questions”. You can add a page and then individual questions. Each question has a “label” which is used for storing the answer and creating jumps (if needed).

You can choose from:

  • Short text answer
  • Long text answer
  • Yes or No answer
  • Likert (5-points scale)
  • Multiple-choice (includes test and quiz option)
  • Matching
  • Narrative (fill in the gaps)
  • Select a country
  • Button (for jumps)
  • Header (for bigger titles)
  • Text (use this for images too!)

 

How do I add a quiz or test?

3 easy steps:

  1. Create a form by choosing Group Settings > Forms > New...
  2. Add a first page, then a question. Choose the multiple-choice question type, select “This is a quiz question” and fill in the question, the answers and your feedback. Mark the correct answer with a *. Points per question and randomization of answers are optional.
  3. Use the Form Settings to set the percentage needed to pass (you can change this at any time) and to set the type of feedback the respondent gets and if the score is shown at the end or simply stored for the trainer or coach in the form’s results.

Note: If you want to send the quiz or test out into the world, set the Access to “The Whole World” or leave it as it is if it should be restricted to the groupspace.

Note: If you choose “Multiple answers possible” you get points per option. A correct answer is one point, and not selecting a wrong answer is also one point. If you combine this with subtracting points for wrong answers, this is also is done per option.

How can I create a form that can be filled in and changed afterwards?

Choose the form setting “Fill in: Once and allow editing afterwards”. Check the example of a Log Book in the examples above.

Where can I find the results?

Each time someone fills in a form, you can have the data sent to the email address you enter under “Settings” (of the form). Results can be viewed quickly by opening a form and then clicking on “Results” and then “Printable” or “Charts” (multiple choice answers only). Choose “CSV” to download all results and then import into other applications such as Excel or Open Office.

How are the results of a quiz or test exported?

If you add quiz or test questions to a form and export the results you will see the following fields from left to right:

-        Date

-        ID (unless suppressed in the form settings)

-        Name

-        Passed + or –

-        Score (number of points)

-        Percentage correct

-        Questions (followed by # of points if quiz questions)

How can I easily collect email addresses?

If you label a question “email”, it will be prefilled with the email address of anyone logged in, but also be added to the list under Results > Emails.

How to download the results?

Choose Excel or CSV (Comma Separated Value) if you need to import the data into other applications than Excel.

Can I publish a form or survey outside of a groupspace?

Yes, just edit a form, click “Access rights” and set “Visible for: the whole world”.

Copy the link from the Form-settings and paste it into an email or on another site.

Always check if you’ve done this correctly by following the link after logging out or even trying it in another browser.

How do I integrate a form, survey, quiz or test into a course timeline?

Open the course timeline editor by clicking on the pen-icon on the start page. Add a block and choose “Form”. Now either add an existing form or survey by choosing “Find” or add a new one. This form can be edited right here in the course timeline but will also be stored in the form library (see Settings > Forms).

How can I store results in the progress report?

Store summarized results of a form, test or quiz in the progress report of the course timeline by adding a “progress marker” at the bottom of the form block you just added. The result of a test or quiz is a score and passed/not passed. The result of other types of forms is only the date of filling it in. Full results are stored with the form itself so don’t delete the form! If the form is copied, a fresh copy is created without any results.

How do I add question labels and values?

Question labels: When you export to CVC or Excel, the labels of the questions are added to the top. If you want to change these, simply change the labels next to the questions. You also need these labels if you want to add jumps in the form.

IMPORTANT: use short labels without extended characters or dashes. Underscores are allowed e.g. question_1.

Values: If you want to change the answers of multiple choice questions that are stored, add values like this:

Do you like ice cream?

1#Yes, I love it

2#It’s quite nice

3#I hate it

In this case the stored answers will be 1, 2, or 3. The part after the # is shown as answer option.

How do I pre-fill fields?

If you don’t want members to be forced to enter data that is already known, you can use the following default question labels (next to the question) combined with the short-text field (the first question type).

Check this example with all default labels (new window)

phone

phone_mobile

email (use validation “Must be an email address”)

name (this is the full name)

name_first

name_surname

name_surname_prefix

address_street_1

address_street_2

address_city

address_state

address_postcode

country (use the special question type)

How do I add a branch or jump in a form or survey?

A branch is part of a form or survey that can be skipped or followed depending on the answer of a conditional question. E.g. If you like ice cream, you can skip the questions for ice cream haters by jumping to another question.

There are two ways of adding a jump:

1. Add a button with a jump:  add the question type “Button” and enter a question label to jump to (e.g. question_x, make sure this question exists on a next page.) or if you leave this empty you will jump to the end and submit the form.

2. Add a page jump after a multiple choice question: add a multiple choice question and label (e.g. question_x). Let’s assume the answers are

1#Yes, I love it

2#It’s quite nice

3#I hate it

(the 1, 2, or 3 are stored, the sentence after the # is shown)

Now add a page jump with a condition like:
If question_x=="1"  goto question_y
(question_y must exist on a next page). You can add another page jump like:
If question_x=="2"  goto question_z

Question_y and z can be real questions or simply some feedback text (choose the “Text” question type for that).

 

Note: When the ‘If’ is left empty, it is evaluated as true, so you can use it for a jump that will always happen.

e.g. If ... goto question_y

 

Note: make sure question labels are short and don’t contain dashes or extended characters. Underscores are allowed (e.g. question_a).