Help: Forms, Surveys, Tests, and Quizzes
Tutorial is based on older design. A new tutorial will be available soon!
Where can I find forms, surveys, and self- grading tests?
Forms, surveys, quizzes and tests are stored under Settings > Forms in a groupspace. You can copy forms from one groupspace to another (you need to be a manager of both groupspaces). Forms can be connected to a course timeline.
Do you have some examples?
You’ll find some examples that you can play around with in the test groupspace that was added when you started a workspace. Go to groupspace > Settings > Forms, surveys, tests, and quizzes> open> Copy and choose “Examples”. You’ll find most examples in the “English” folder.
You can download the header-images all together from this page.
Open in new window:
3: A form with jumps and branches (See explanation below)
6: Intake form
How do I add questions?
Create a form by opening the timeline editor and choose > Forms, surveys, tests, and quizzes from the categories. and then click on “Questions”. You can add a page and then individual questions. Each question has a “label” which is used for storing the answer and creating jumps (if needed). Labels must be short, unique and without spaces or extended characters. Examples: Experience_1, name, email. Do not change labels once you are using a form.
You can choose from:
· Short text answer ( with validations for email, date,
· Long text answer
· Yes or No answer
· Likert (5-points scale)
· Multiple-choice (includes test and quiz option)
· Narrative (fill in the gaps, do not use if you are sending a confirmation mail)
· Select a country
· Button (for jumps)
· Header (for bigger titles)
· Text (use this for images too!)
Do you want to know how to configure the questions? Copy an example (see above).
How do I add a self-grading quiz or test?
3 easy steps:
1. Create a form by choosing Group Settings > Forms > New...
2. Add a first page, then a question. Choose the multiple-choice question type, select “This is a quiz question” and fill in the question, the answers and your feedback. Mark the correct answer with a *. Points per question and randomization of answers are optional.
3. Use the Form Settings to set the percentage needed to pass (you can change this at any time) and to set the type of feedback the respondent gets and if the score is shown at the end or simply stored for the trainer or coach in the form’s results.
Note: If you want to send a link to the quiz or test to people outside of a groupspace, set the Access to “The Whole World”. Use the link that is shown under “Settings” in the form.
How are points counted in a quiz or test?
Once you have added a multiple-choice question type and have selected “This is a quiz question”, you have created a quiz.
By default, each correct answer is 1 point but you can set this per question. You can also choose to “Subtract points for wrong answers.
Note: If you choose “Multiple answers possible” you get points per option. A correct answer is one point, and not selecting a wrong answer is also one point. If you combine this with subtracting points for wrong answers, this is also done per option.
How can I create a form that can be filled in and changed afterwards?
Choose the form setting “Fill in: Once and allow editing afterwards”. Check the example “Logbook of Learning Goals” in the examples of forms.
Where can I find the results?
Each time someone fills in a form, you can have the data sent to the email address you enter under Settings (of the form) > Handling. Results can be viewed quickly by opening a form and then clicking on “Results” and then “Printable” or “Charts” (multiple choice answers only). Choose “CSV” to download all results and then import into other applications such as Excel or Open Office.
How are the results of a quiz or test exported?
If you add quiz or test questions to a form and export the results you will see the following fields from left to right:
- ID (unless suppressed in the form settings)
- Name (if you add a label “name”)
- Passed + or –
- Score (number of points)
- Percentage correct
- Questions (followed by # of points if quiz questions)
How can I easily collect email addresses?
If you label a question “email”, it will be prefilled with the email address of anyone logged in, but also be added to the list under Results > Emails.
How to download the results?
Choose Excel or CSV (Comma Separated Value) if you need to import the data into other applications than Excel.
Can I publish a form or survey outside of a groupspace?
Yes, just edit a form, choose Access control > Visible for: The whole world”.
Copy the link from the Content> Settings and paste it into an email or on another site.
Always check if you’ve done this correctly by following the link after logging out or trying it in another browser.
How do I integrate a form, survey, quiz or test into a course timeline?
Open the course timeline editor by choosing the Options icon (three dots) on the start page. Choose Add a block > Form. Now either add an existing form or survey by choosing “Find” or add a new one. This form can be edited right here in the course timeline but will also be stored in the form library (see Settings > Forms).
How can I store results in the progress report?
Store summarized results of a form, test or quiz in the progress report of the course timeline by adding a “progress marker” at the bottom of the form block you just added. The result of a test or quiz is a score and passed/not passed. The result of other types of forms is only the date of filling it in. Full results are stored with the form itself so don’t delete the form! If the form is copied, a fresh copy is created without any results.
How do I add question labels and values?
Question labels are generated next to each question. You can change them but only before the form is in use. When you export to CVC or Excel, the labels of the questions are added to the top. If you want to change these, simply change the labels next to the questions. You also need these labels if you want to add jumps in the form.
IMPORTANT: use short unique labels without extended characters or dashes. Underscores are allowed e.g. question_1. Do not change the labels once the form is in use as you will lose the old answers. If you use the same label twice, the two questions are connected and answering one, will answer the other.
How do I store values for multiple choice questions?
If you want to change the answers of multiple-choice questions that are stored, add values like this:
Do you like ice cream?
1#Yes, I love it
3# No, I don’t like ice cream
In this case the stored answers will be 1, 2, or 3. The part after the # is shown as answer option.
You could also do it like this:
Do you like ice cream?
yes#Yes, I love it
no#No, I don’t like ice cream
Now the stored values will be yes, ok, and no.
How do I pre-fill fields?
If you don’t want members to be forced to enter data that is already known, you can use the following default question labels (next to the question) combined with the short-text field (the first question type).
Example with all pre-fill labels (new window)
email (use validation “Must be an email address”)
name (this is the full name)
name_surname_prefix (e.g “van”)
country (use the special question type)
How do I add a branch or jump in a form or survey?
A branch is part of a form or survey that can be skipped or followed depending on the answer of a conditional question. E.g. If you like ice cream, you can skip the questions for ice cream haters by jumping to another question.
There are two ways of adding a jump:
1. Add a button with a jump: add the question type “Button” and enter a question label to jump to (e.g. question_x, make sure this question exists on a next page.) or if you leave this empty you will jump to the end and submit the form.
2. Add a page jump after a multiple-choice question: add a multiple-choice question and label (e.g. question_x). Let’s assume the answers are
1#Yes, I love it
2#It’s quite nice
3#I hate it
(the 1, 2, or 3 are stored, the sentence after the # is shown)
Now add a page jump with a condition like:
Question_y and z can be real questions or simply some feedback text (choose the “Text” question type for that).
Note: When the ‘If’ is left empty, it is evaluated as true, so you can use it for a jump that will always happen.
e.g. If ... go to question_y
Note: make sure question labels are short, unique and don’t contain dashes or extended characters. Underscores are allowed (e.g. question_a).