Help: Groupspaces, Functions & Permissions

What type of groupspaces are there?

A LearningStone Workspace can be seen as a building and the groupspaces you create as the rooms. These rooms can be used for training, communities, one-on-one coaching or group coaching and individual eLearning. Each groupspace has members and functions but the type of groupspace determines if the members see each other or not and which functionalities can be turned on.

1. Collaborative Groupspaces are great for group training, learning communities, workshops, and any other use where members can see each other and use the collaborative features like dialogues, a wall, commenting on documents and messaging. Collaborative Groupspaces also offer one-on-one communication with a coach like the Personals Folder in the Docs or the Personal Dialogues.

2. Solo Groupspaces are collections of individual members called “Solo Members”. Though they are in a groupspace together, they are there to learn on their own or have personal dialogues or share personal documents with a coach or trainer. In short: solo-groupspaces are great for self-paced eLearning and one-on-one e-coaching. The Solo-members cannot collaborate with- or see other members.

Which scenarios are supported by Collaborative or Solo Groupspaces?

Functions and Permissions

You can turn functions on and off under Settings > Functions and Permissions. If a function is turned on, it is always both visible and editable for a coach or manager. For the other members, you can decide if the function is only visible or if the member may also “edit” (enter, edit and remove). The type of group can also determine what happens. In a solo-group, for example, the Solo-member will never see the Group Chat.

Coaches and managers have the same permissions (while managers also receive join requests and other management- messages) and can decide to set “Editable” to “Visible” if they don’t want members to edit Docs, add calendar events etc.

Read more on managing a groupspace

Function

 

What does it do?

 

 

Collaborative Groupspaces
default settings

 

 

Solo
Groupspaces

default settings

Course Timelines

 

Edit and present functional blocks that can be scheduled and shown conditionally.
Read more

 

 

ON
Coach: Editable
Members: Visible

 

 

ON
Coach: Editable
Solo-members: Visible

Wall

 

Ongoing posts and comments
Read more

 

 

ON
Coach: Editable
Members: Editable

 

 

OFF
Coach: Editable
Solo-members: Visible only

People

 

Overview of group, linked to profile pages. People are grouped by role. Includes list views

 

 

ON
Coach: All members visible
Members: All members visible

 

 

ON

Coach: All members visible
Solo-members: Only coach, manager and the member are visible

My Page

 

A profile page shows personal info as set in My Info and privacy settings plus shortcuts to personal folders and dialogues.

 

 

ALWAYS ON

 

 

ALWAYS ON

Calendar

 

Calendar with events. Filled manually or by events from course timelines. Plus integrated signup lists.
Read more

 

 

ON:
Coach: Editable
Members: Editable

 

 

OFF
Coach: Editable
Solo-members: Visible Only and cannot see other members in signup lists.

News

 

List of scheduled news items + notifications. Usually the wall is sufficient for posting news items so you can leave this off.

 

 

OFF
Coach: Editable
Members: Visible only

 

 

OFF
Coach: Editable
Solo-members: Visible only

Dialogues

 

Either personal or group dialogues or discussions

Read more

 

 

ON
Coach: All dialogues editable
Members: Group dialogues and/or personal dialogues with coach.

 

 

ON
Coach: All personal dialogues editable
Solo-members: Only own personal dialogue with coach editable.

Docs

 

 

Either personal or shared storage with collaboration

Read more

 

 

ON
Coaches: All group and personal folders editable
Member: Group folders and/or own personal folder editable

 

 

OFF
Coach: All folders editable
Solo-members: Only own personal folder editable

Gallery

 

Shared photo galleries

 

 

ON
Coaches: All galleries editable
Member: All galleries editable

 

 

OFF
Coach: All galleries editable
Member: Only visible

Chat

 

A basic realtime group chat.

 

 

OFF
Members:  Group chat on or hidden

 

 

ALWAYS OFF

Invite

 

Several ways of inviting.

Read more

 

 

ON
Coaches: Invite members
Members: only suggest other member
Coachee: invite other members

 

 

ON
Coaches: Invite members
Solo-members: always off
(any member can be a coachee, this is not a separate role here)

Organize members

 

Manage the participants, export, move to other groupspaces etc.

 

 

For coach and manager only

 

 

For coach and manager only

Settings

 

Libraries and Settings for the current groupspace.

 

 

For coach and manager only

 

 

For coach and manager only

 

Read more on managing a groupspace